In our last article on Microsoft Teams, we discussed some of the tips and tricks that help you get more from the video conferencing and collaboration tool. However, there are some very commonly asked questions that we receive about setting people up to use Teams which we thought would be ideal to share here. These questions will help you get closer to understanding how Microsoft Teams will work best for your business and how to leverage it to work more efficiently for your team.
Create your own team and you can collaborate easily within a single hub of activity. Many businesses create these for their different departments or organisation-wide discussions where several members need to easily work together and collaborate on ideas, documents and in meetings. Building your own team or channel is easy:
Your ‘Team’ are members of your organisation within Microsoft Teams itself. Adding a colleague or member allows them to be a part of your collaboration space and to interact with it. Firstly, you will need to be the ‘owner’ of your channel to have permission to add members to your Teams space. As a team owner, you can add new members and guests, change members into owners, manage channels and settings, and archive a team that’s no longer in use.
If you are not the owner, you will need to speak to your administrator to change your permissions.
If you would like to make someone an owner or view who’s an owner of an existing team, go to the team name and click More options (…) > Manage team.
The Role column tells you if someone is a team member or owner. To make someone an owner, click Member and then select Owner.
We’ve learnt how to set up a team in Microsoft Teams, but what about a channel. Teams are made up of channels, which are the conversations you have with your teammates. Each channel is dedicated to a specific topic, department, or project which helps keep track of files and conversations.
You are able to set up a standard channel, where anyone can have access to your conversations within the organisation or set up a private channel which is secure to only the members within that particular channel.
As a private channel owner, you can add or remove members, and edit private channel settings. Each person that you add must first be a member of the team.
You may find that you need to collaborate with people from outside your organisation on a number of projects and having all your conversations and documents housed within one place makes life so much easier.
Once you’re connected, you can chat, meet, video call and share documents easily and efficiently in Microsoft Teams.
With just a few tips, Microsoft Teams becomes the most efficient conferencing and collaboration tool you can use online. Perfect for this current lockdown lifestyle – but also ideal for ongoing remote working. What better time to future-proof your business than with a great Microsoft Teams implementation? Get in touch today if you’d like to learn more – let’s talk Teams.