UK Guide to Business Relocation

There’s a variety of reasons why businesses choose to relocate; at one end of the spectrum, it may be a decision made to spur business growth, whereas at the other end of the scale it may be a manoeuvre to help cut overheads.

Whatever your reason is for moving, relocation is only worth doing if the move fits with your business goals for the future.

When planning a business move, there are a lot of details that need to be taken into consideration; and that is why, at Windsor Telecom, we have put together the following top tips to help take the hassle out of relocating for any business.

We know from experience that the process can be stressful, so we hope this guide can help smooth the upheaval that relocation can cause to your business.

1. Research

Research is vital to relocating your business, and that is why it is so important to keep your business objectives for the move at the forefront of your mind. When enquiring about new properties and areas, make sure you do not forget your reason or reasons for moving and be swayed by an attractive offer.

Think about what areas you would like to move to and create a shortlist of locations you would consider. We would then recommend applying the following criteria to each of the areas within your list before you make a final decision.

• Consider whether the area we will be a sensible business move, research premises available and whether any match your requirements or needs.

• Does the area have good transport links? You may need employees to commute a little further so you need to ensure the area is accessible. Travel during peak times to see how congested the area gets as this may have an impact upon your decision.

• Think about proximity to clients, suppliers and leisure facilities (such as schools, gyms, restaurants etc.). This may seem like a trivial point but it could be a deciding factor upon someone choosing another company services over yours.

• How sparsely populated is the area? Look into the demographics of the areas habitants – will you be able to hire from the available talent pool? Does this matter to your goals for the future?

An area may seem like an attractive option in essence but it may not be a practical business move. That is why it is vital that you weigh up the benefits and negatives of moving to different regions before making a final decision.

2. Search

Once you have decided on the area or region you would be happy to relocate to, the next step is to start searching for available premises. We highly recommend consulting your business objectives again and creating a checklist of things that are necessities and other things that would be nice (but aren’t necessarily vital) that you want from a property. Make sure you have a clear idea of what you want and prioritise these before going to see any offices.

Sign up to multiple letting agents within the area, this ensures you have access to all potential properties that may come on to the market that may be of interest to your company.

When going to visit the premises, do not go alone. Always take a colleague with you, as tastes differ and they may be able to see the space in a different light to yourself. Have a set of questions that you want answered and don’t be afraid to ask the agent; especially when this concerns payments and upfront costs, as you don’t want to agree to something that may not be as cost efficient in the long run.

3. Coordinate

So, you’ve found the perfect location and have set a moving date great, you can put your feet up and relax, right? We are afraid it’s not that simple, once the lease has been signed and finalised you then need to move onto coordinating all the other elements that make up your day to day life at the office.

We believe the following points are important to consider no matter on your size or sector; however there may be many more relevant issues that need to be accounted for that are more specific to your business or industry.

• Inform those who need to know about your relocation

You will need to make your bank, insurance company, the Royal Mail and the Inland Revenue aware of your move and provide them with a new address where they will be able to contact you.

You will also need to contact clients and other interested parties (such as suppliers, shareholders and prospects) informing them of your relocation. Also communicate with all your utility providers, letting them know of your moving date once it has been agreed.

It may seem like a lot of admin but, by doing it in advance, you can save yourself time in the long run.

• Prepare for the move

Let your cleaning company know about your move; it may also be worth arranging for them to clean the old premises before you hand the keys back to the letting agents.

Book a removal company to take control of moving all your furniture on the day; when researching potential hire companies, ensure they are covered to move the items you need them to. Make sure you also arrange for an insurance policy to cover your items during transit; this is especially important if you will be moving items of high value, as it will ensure they are covered if they come to any harm.

• Telephone Numbers

Do you currently have a virtual number? If not, now may be the perfect time to re-evaluate the business number you use and see if there is a better option out there for your organisation.

There are a variety of different memorable numbers you can choose from including 01, 02, 03 and 08 number ranges. All of these will provide you with their own individual benefits, but depending on the nature of your business one of these ranges may be more applicable.

As with any non-geographic number it is not fixed to a landline, so your phone number is for life no matter if you relocate! Saving you not only money but also time as marketing communications and listings don’t need to be edited.

What’s more, the process to reroute a number to a new location is extremely straightforward and can be completed almost instantaneously. Calls can then be forwarded to your landline and even to a mobile – perfect if you need to pick up calls whilst you’re on the move!

We hope this guide will help aid the relocation process for your business; at Windsor Telecom, we know businesses needs vary but, by following these steps, you can help make the transfer as seamless as possible.

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